Thank you for considering Minnetrista for your upcoming social event. Below are a few guidelines and frequently asked questions about using our unique facility. For more information, contact the Sales and Events Coordinator!
How late can our event go?
We ask that all events end by 11 p.m. at the latest. You and your guests then have one hour to clean up and leave the premises.
How long do we get the space?
The rental of space for ceremonies is 3 hours. All other prices are quoted for 6 hours of use or until 11pm, which ever comes first. The Orchard Court Yard and Oakhurst Gardens are available after 5:30 p.m. until 11 p.m.
Are other guests allowed in the gardens while we're having our event?
All spaces, except for the indoor meeting rooms, are open to the public during Minnetrista's regular business hours (8 a.m.-5:30 p.m.). If you are hosting a wedding and plan to start your pictures prior to 5:30 p.m., you will need to share the gardens with all Minnetrista visitors.
Do you require a deposit?
Two deposits are required to hold your event at Minnetrista. The first is to hold the space and is due with the signed contract. The amount required is 50% of the total rental fee and is nonrefundable. The second is a damage deposit and is due no later then 10 days prior to the event. This deposit is a flat fee of $250 and will be refunded following the event provided there are no damages to the property.
When can we set up for our event?
Indoor spaces need to be set up on the day of the event. For an outside event, we also ask that you set up for your event on the day of. However, tents will be set up the day before. If you choose to decorate in the tent earlier then the day of we are not responsible for damaged or missing decorations.
Can we get dressed for our wedding inside Minnetrista Center Building?
Weddings in Oakhurst Gardens do include the use of the Carriage House, which has two bathrooms and a large activity room that can be used for getting ready. Alternative plans for dressing need to be made if your wedding is scheduled to take place in any other part of the campus. We are open to the public and need to make restroom facilities available for all guests.
Can we bring in our own food?
All events at Minnetrista need to be catered from an approved caterer. A list of those caterers can be found in the information packet.
Can we bring in our own cake?
Cakes do not have to be from an approved bakery. Cakes can be brought from anywhere. Our staff does not set up or move wedding cakes. Please ask if you need advice on where to find a great cake!
Are candles allowed?
We do allow candles that are completely enclosed in a container including the wick, flame, and bottom of the candle. Containers need to be large enough to contain the candle and melting wax when it is lit. No taper candles are allowed.
Are there any decorations you do not allow?
We do not allow bird seed, rice, or sparklers anywhere on our facility. Bubbles are allowed only when wedding ceremonies and receptions are outside. If any part of your event is held indoors, bubbles are not allowed.
We've attended events at Minnetrista where there are candles in the gardens, do you do that for weddings and is there a fee?
Yes, we do offer luminaries for garden weddings held after dusk. We have about 70 candle holders that we can arrange along the edge of the Formal Garden and paths. We also have lights on the arbor in Oakhurst from May to the end of December.
Are there bathroom facilities for outdoor events?
Yes, we have two unisex restrooms available in Oakhurst Gardens. We also have one men's and one women's restroom available in the Wishing Well Garden. Port-A-Lets and Port-A-Sinks are available to rent for outdoor events. Please ask the Sales and Events Coordinator when finalizing the details of your event about renting them.
What happens if it rains?
We advise that all outdoor events have a back up plan in the event of rain. We do not refund money on events cancelled due to rain, thunderstorms, hail or lightening.
If I have my wedding ceremony at Minnetrista, can we have a rehearsal? Is there an extra fee for it?
If you are holding your wedding ceremony at Minnetrista, we do offer you use of the space the night before, based on availability, for no extra charge. Rehearsals may last up to two hours and must end prior to 7 p.m.
Do you require security?
Yes, Minnetrista does require security for all events that last after business hours or serve alcohol. The current rate is $20.00 per hour and subject to change. We work with a contracted Muncie Police Officer and require that you use him.